Every entrepreneur across the globe will try to trim down the paper waste and printing costs. The same is expected from the team belonging to these enterprises. When talking only about printing costs, thousands of sheets are used for printing and copying every year. Out of them, more than 60% of papers are found in the trash bin. Similarly, the cost enterprises spent on toner cartridges also go to pots every year in the form of printed papers. Moreover, toner cartridges are also part of those costly spending organizations use up every year.
Toner cartridges are incredibly expensive and day-by-day is getting to a greater extent pricier. Having no scope of normalization in today’s toner cartridge market, there can be only one option to reduce your overall printing cost after you buy toner cartridges. Change your usual printing habits. Here are a few easy tips to do in the view to save your printing bills.
Tip #1: Reduce the resolution settings
Every printer settings are designed primarily for getting the best possible performance. The optimal printing performance is only possible if the printing resolution is set to maximum/high. Moreover, every printer comes with a high resolution setting by default. To add more, this setting consumes a high amount of toner.
Many of your customers won’t be able to even identify the difference between prints of highest and lower resolution text settings; and, your type of business may not require optimal performance on all prints. However, you can save money just by reducing the printer’s resolution setting to medium or low depending on your specific printing needs. This is the safest and convenient method of reducing printing cost.
Tip #2: Select the grayscale print option
How often do you require color prints? Not much! Right! Well, color laser printers produce a shade of black color that looks alike jet black but is slightly indifferent. This is because color printers tend to use a little bit of color toner even if you have commended printing in black only. This defines that your color toner is simply wasted.
So, the simplest way to save money on your color toner cartridges is to change the printer settings. Simply pick the “print in grayscale” option when printing any document that doesn’t need to be printed in colors.
Tip #3: Lower down the print density
Print density is another setting option that can save money. What is print density? Well, it is the amount of toner that drizzles into your page area in the form of picture or words. Lower density prints will be a bit lighter. But, not always you may need a higher density printing.
Reducing the settings of print density from high to low your printer will use less toner while printing anything and you will be able to save money.
Tip #4: Pay less attention to low toner warnings
You will simply go out for buying a new toner cartridge for canon printer as early as you get the low toner warning. Pay less attention to this sign if you want to save money. Most printers will give low toner warnings quite before the real time. Even after getting this sign you will be able to print a countless number of pages. Wait till your printer stops providing clear prints.
Tip #5: Avoid the stop-&-start cycle of one-by-one printing
You will notice a whirling noise every time when you give print command. This noise appears when your printer moves into action. The noise indicates that your printer is preparing itself to print your command. What exactly happens here is that when you command a print the cartridge comes in motion and the printer drum rotates and collects toner particles which subsequently come off. This motion takes place before and even after the print job. In other words, if you need prints for five pages and you are printing each page one-after-one, the toner will be wasted. So, always give the print command for the total number of pages at once.
Tip #6: Limit printing
Not all printings are necessary. Lessen down the unnecessary waste of paper in your workplace. It all depends on the way you follow to deliver details or information. You may often print copies for meetings and presentations to be held shortly. Details to be handed over to participants can be offered online. Email details to the respective participants. To add more, online copies are editable, can be viewed anytime during or after the meeting, and add or edit details for the next step. What another way of sharing documents is better than this?
Develop verbal communication with employees or co-workers. Send reminders or day-to-day information verbally instead of commanding prints and placing copies on each table. This will not only save money on paper waste but also on the toner. Ask yourself! How many papers you print on a daily basis and how many of them go in a pot? There would be many that go in the trash.
Tip #7: Get compatible toner cartridges
There is no better way to save money on printing than to shop the Brother TN760 compatible toner cartridges. These cartridges are comparatively cheaper than the genuine ones.
In summary, color printing machines are quite expensive but still, there are various ways to save money on printing. Finding out applicable ways to save paper and toner is the easiest way of getting cost-effective and plentiful printing.